Bookkeeping Service FAQ's

About Steward's Farm Bookkeeping service

How can I be eligible for the service?

As with all services provided by Steward, our main criteria is that your business uses sustainable farming practices.

It is also preferred that your business is already keeping digital financial records and is in a format suitable for our accounting operation - however, we are happy to discuss your current situation to see if it is compatible with Steward's service. Please reach out to services@gosteward.com if you'd like to confirm your eligibility.

What bookkeeping software does Steward use for this service?

Steward conducts all bookkeeping services with the industry leading accounting software, Xero

As an official Xero Partner, Steward has preferential pricing on subscriptions that we pass onto our service customers.

I don't currently have bookkeeping software, can I still use the service?

If you have been keeping track of your financial records in some digital format, it’s likely you will be able to migrate it to Xero and have Steward manage your bookkeeping. Note that this service will be subject to our accounting team’s availability and there may be additional setup costs involved.

Please reach out to services@gosteward.com and let us know how you currently manage your bookkeeping so our team can give you an idea of what is required.

How Can I Migrate My Data from My Current Software?

Convert from QuickBooks

For any other platforms, your Account Manager will assist you in migrating your data to Steward.

Plans & Pricing

What are the pricing plans for Steward's Farm Bookkeeping services?

Starter Plan - Starting at $199 per month

  • Business monthly revenue of $0 - 7,500
  • Bookkeeping service using industry-leading Xero accounting software, conducted by specialist farming accountants
  • Monthly financial statement compilation & account reconciliation
  • Access to Steward’s online communication platform
  • A dedicated Account Manager

Growing Plan - Starting at $299 per month

  • Business monthly revenue of $7,500 - $12,500
  • Bookkeeping service using industry-leading Xero accounting software, conducted by specialist farming accountants
  • Monthly financial statement compilation & account reconciliation
  • Access to Steward’s online communication platform
  • A dedicated Account Manager

Established Plan - Rate varies

  • Business monthly revenue of $12,500 +
  • Bookkeeping service using industry-leading Xero accounting software, conducted by specialist farming accountants
  • Monthly financial statement compilation & account reconciliation
  • Access to Steward’s online communication platform
  • A dedicated Account Manager

If you qualify for the Established plan, we will provide you with a price quote directly.

Can I cancel my subscription to this service?

Yes, you can - please notify your Account Manager if you wish to cancel your bookkeeping service. 

We never lock you in to our service, and we make sure it’s easy to get your financial information from Steward should you ever decide to leave.

What add ons and upgrades are available to my service?

These are services that can be added to your current bookkeeping service plan - add on prices vary, so speak with your Account Manager to find out more.

Income Tax Filing

After the books are prepared, Steward’s accountants can prepare and file your farm’s year-end income tax filings for both Federal and state.  If your farm is reported on Schedule F of your personal return, we are more than happy to prepare your individual taxes as well. 

State and Local Compliance

Certain states charge a gross receipts tax or sales tax on your farm goods. These filings need to be made either monthly, quarterly, or annually along with the related tax remitted. We have accountants on hand who can manage these filings using the sales data from bookkeeping.

Payroll

We partner up with Gusto to offer seamless, cloud payroll. Their service starts at $39 per month, plus $6 per month per employee and is a full-service payroll solution.  Within the software you can set up either salary or hourly employees, automate your pay runs, and have all of the related filings, direct deposits, and tax remittances handled behind the scenes.

Invoicing

If you’re tapped out on the operations side and need help with sending invoices to your customers, we have bookkeepers on staff that can draft, send, and manage customer invoices and receipts or partner with a third party solution (Shopify) to automate this process. 

This requires a bit more involvement in your day-to-day operations than our bookkeeping service and would require set-up/onboarding to make sure there isn’t a lapse in processing.

Financing & Cash Flow Analysis

Our Farm Steward and Accounting teams work together to analyze your cash flows and put together an action plan to invest in long term growth or reduce high cost items.  We can also forecast future financial states to understand the trajectory your farm is on and plan to address any potential speed bumps along the way.


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